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Mileage tracker and expense tracker for the self employed

Log business trips, expenses and income in one place, and have your totals ready at tax time. Mileage is valued at the IRS, CRA, HMRC or Spanish rate, or your own. Pay once, no account, and your records stay on your device.

Get it on Etsy, CA$18.99 Invoice & Quotation Generator
The Mileage and Expense Tracker summary showing income, business expenses, business miles, monthly totals and expenses by category

What it's good for

What it does

Mileage log

Date, from, to, business purpose, client and vehicle. Enter the distance or odometer start and end, tick round trip to double it, and log a regular drive again with one click.

Mileage rates built in

US IRS (72.5 cents a mile for January to June 2026 and 76 cents from July 1), Canada CRA, UK HMRC and Spain, or your own rate with a lower rate after a yearly distance. Rates as of October 2026, all editable.

Expense tracker

Vendor, category, amount, payment method and whether you have the receipt, with a business use percentage for things you also use personally. Import a CSV from your bank.

Income by client

Log every payment with the client or platform and see totals per client.

Totals for tax time

Income, business expenses, business miles or km and their value, and your net for the year, by month and by quarter. Export each list to CSV for your accountant.

English and Spanish

Switch the whole app between English and Spanish, in any currency.

How it works

  1. Buy it on Etsy and download the zip.
  2. Open the HTML file in Chrome, Safari, Edge or Firefox. It works offline.
  3. Click Load example data to see a finished setup, then clear it and add your own.

Pay once. No subscription, no account.

Your data stays in your browser, on your device. Sold through our Etsy shop.

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Frequently asked questions

Which mileage rate does it use?

You choose: the IRS business rate (it applies 72.5 cents to trips before July 1, 2026 and 76 cents after), the CRA allowance rate, the HMRC approved rate, the Spanish per km allowance, or your own. Check which rate and method apply to you; the tool keeps records and doesn't give tax advice.

Does it track my trips with GPS?

No. You log each trip yourself, with the distance or the odometer readings, so nothing tracks your location.

Can I import expenses from my bank?

Yes. Import a CSV with date and amount columns from your bank or card statement, then set the categories.

Is there a subscription?

No. You pay once on Etsy and keep the tool.

Where is my data stored?

Only in your browser, on your device. Nothing is uploaded. Use Back up to save a copy or move it to another computer.

Related

SuanSupply is not affiliated with the IRS, the CRA, HMRC, the Agencia Tributaria or Etsy.